How to add page numbers to a PDF

Page numbers look trivial until you are numbering a merged production where part two must continue from part one, or where page 1 is a cover that should not be numbered.

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Choosing a format

"1" is cleanest for internal documents. "Page 1 of 12" helps when pages get separated in printing. "1 / 12" is compact for reports.

Avoid starting at 0 unless you are matching an existing sequence — it confuses readers.

Skipping the cover page

The tool numbers every page. To skip a cover, split off page 1, number the rest, then merge the cover back on top.

Alternatively use Headers & Footers, which supports tokens and can place numbers only where you want them.

Continuing numbers across files

For a document assembled from several PDFs, number each part with a starting value that continues the previous part — for example part one 1–40, part two starts at 41.

For legal productions, use Bates Numbering instead: it stamps one continuous zero-padded sequence across every file in one pass, with a prefix and suffix.

Questions

Can I add numbers in a specific font?

Numbers use a standard built-in font. For full typographic control, add the numbers with Headers & Footers or build the page in Create PDF.

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